Notion Task Manager Template
Centralize everything in one Notion task manager template: daily to-dos, project tasks, deadlines, and goals. Designed for productivity and clarity, it combines simplicity with advanced structure so you can focus on what matters instead of organizing chaos. Duplicate it to your Notion in seconds, and start tracking tasks with confidence.
Scroll down to see how it works.
Task Management
Using Notion for task management is one of the most powerful and flexible ways to organize your work or personal life. You can create anything from a simple to-do list to a GTD (Getting Things Done) or Trello-style Kanban system.
To-Do Lists & Done List
You will find different views (today, this week, calendars, unassigned, board) that will allow you to focus on what is urgent and important at any given moment. You will also find to-do lists and completed lists on the project and area pages.
Kanban Board
Ideal for viewing workflow visually. It helps you move tasks between statuses (like Trello). Perfect for daily or weekly tracking. If you are working on several projects or tasks at the same time, this view gives you a clear idea of how things are flowing. Use it when you want to see the overall status of your week or a project.
Unassigned tasks
A view so you don’t forget any tasks. Once you assign a date or project to a task, you’re all set: you can see it in the weekly or monthly planner or in the project page it belongs to. But what about those tasks you jot down so you don’t forget them but don’t assign anything to? Well, they’ll appear in this view, separate from the rest of your tasks so they don’t get lost.
Calendar View
The calendar view allows you to visualize tasks over time. You can easily see if you are overloaded on a particular day. Very useful for planning deliveries or important dates.
Powerful Task Properties
Date & Time Block → Schedule tasks exactly when you’ll do them.
Priority → Focus on what’s urgent and important.
Relations with Areas, Projects, and Goals → Connect daily actions to big-picture outcomes.
Subtasks → Break work into manageable steps.
Notes & Resources → keep references close.
Built-in Planners
Daily Planner → See today’s priorities at a glance.
Weekly Planner → Plan sprints and recurring tasks.
Monthly Planner → Step back to keep long-term goals on track.
How It Works
- 1 -> Duplicate the template to your Notion workspace.
- 2 -> Add your tasks — no setup required.
- 3 -> Switch views (list, calendar, Kanban) depending on how you like to work.
- 4 -> Stay consistent with daily, weekly, and monthly planning.
👉 In a few clicks, you’ll have a fully working task manager tailored to your life.
Would you like to use this Notion task management system?
The All-in-One Notion Planner includes this Task Manager Template along with integrated views for projects, goals, and habit tracking — all perfectly connected in one Notion workspace.
Digital Planner Templates
Browse the main sections of the digital planner template:
Planning Templates
Tasks & Projects
Life Planners
Life Planner
Health & Fitness
Work
Notion Task Manager FAQs
How do I customize it?
All properties, views, and planners are fully editable — adapt it to your workflow. When you hover your cursor over any element, an icon will appear that you can use to customize it.
Do I need the paid version of Notion?
No, this template works perfectly with Notion’s free plan 👍🏻
Is Notion good for task management?
Don’t hesitate, it’s the best. Using Notion for task management is one of the most powerful and flexible ways to organize your work or personal life. You can create anything from a simple to-do list to a GTD (Getting Things Done) or Trello-style Kanban system.
Can I use it for team projects?
Absolutely. You can duplicate the template, share it with your team, and assign tasks to members.