Notion Project Management Template
A complete Notion project management template designed for personal use, from ideas to delivery. Plan, track, and finish your projects with clarity and control.
Project’s Views
Active Projects
It should be where you start each day. The idea is not to turn this into an endless list, but rather a short-term radar. When you open it, the first thing you do is identify the three tasks or deliverables that will make a difference in your day. If you see that everything is piling up, redistribute
Timeline
It’s not something you check every morning, but rather during your weekly or monthly review. That’s when you detect overlaps, projects that don’t have deadlines (and therefore drag on forever), and check whether the percentage completed is progressing at the right pace. When you notice that a month is overloaded, you renegotiate deadlines or simply discard secondary projects. This timeline is not a schedule; it’s your medium- and long-term radar.
Kanban Board
This is the day-to-day control room. You open it when you want a snapshot of how work is flowing. If you have too many projects in “In Progress,” it’s a sign that you’re spreading yourself too thin. The logical thing to do is to push one or two to “Done” and free up some space. It’s also the place where you hunt down blockages: if something stays in ‘Blocked’ or “Waiting” for too long, you know you need to take external action to get it moving.
Backlog
Here lie the projects you have pending, those for which you haven’t found time yet or that depend on you finishing something else first.
Properties
Project status and progress
Here you can see at a glance what stage each project is at, how much progress you have made, and whether you can consider it complete. The status, progress bar, and sign-off work together to give you a clear picture of where you are at all times.
Relationships with other bases
Each project becomes a hub where tasks, notes, and resources are grouped together. Everything you need is linked in one place, without wasting time jumping between pages or apps.
Key organizational properties
This block gives you context: what area the project belongs to, what priority it has, how much remains to be completed, what its dates are, and what goal it pursues. It’s not just data: it’s the compass that connects your tasks to purpose and deadlines.
How to use this Notion project dashboard
- Create a new project and define its main objectives and dates.
- Link related tasks from your Task Manager.
- Link useful notes and resources for the project.
- Track deadlines and progress with timeline or board views.
Within minutes, you’ll have a full overview of your active projects — from idea to execution — without a single spreadsheet.
Ready to manage all your projects in one organized system?
The All-in-One Notion Planner includes this Project Management Template plus integrated tools for tasks, goals, and habit tracking — everything connected in a single dashboard.
Digital Planner Templates
Browse the main sections of the digital planner template:
